Designing User-Friendly Systems: Not as Easy as it Sounds

Recently, I got to chat with a customer who asked me if we had ever considered adding a warehouse management system (WMS) to our product lineup. I pointed to the crowded playing field (which is filled with giants like Manhattan Associates, JDA, SAP, Infor, IBS, Logfire, Microsoft, Oracle, and Softeon). His response surprised me: “Nobody writes WMS keeping the operators in mind.”

As he said it, I knew it was true. He elaborated, saying the people that write these software packages sit in their fancy offices and concoct complex functionality. Few developers truly think from an operators’ perspective. Operators are picking products and scanning boxes all day on the floor. Product manages building WMS should spend time on the floor with their users, figuring out how to really make things better. It’s no wonder that nearly half of all supply chain IT projects fail due to lack of user buy in.

When my company started conceiving its products, we were striving to change the game. We wanted to innovate. We looked to Tesla, which has created cars that are so revolutionary that it nearly sells itself, as an inspiration. In those early days, another customer, a vice president of operations, complimented our organization for a quick and problem free install. The CIO of the organization, meanwhile, critiqued us for not being ground breaking enough. He pointed to Google Glass and Tesla as prime examples of innovation.

When I got back to Atlanta, I set up an appointment to test drive a Tesla at the nearest dealership. I took pictures of myself in the car and sent them back to my customers.

tesla-behind-wheel
Behind the wheel of a Tesla.

Next, I made my way to a pilot camp of Google Glass at the nearby Georgia tech. I even got to talk to Timothy Jordan, the Google Glass advocate from the company. I got to tell him about our WMS product and ask him about how Google Glass could enhance our product. He helped us understand the ramifications of the technology, and he told us about micro interactions, and about how Google Glass and even the Apple watch are designed to leverage them. The technology enabled augmented reality that increases the effectiveness of people. It was exciting!

Trying out Google Glass.

Later, among-st ourselves, though, we decided not to get side tracked by Google Glass or Tesla. We decided to maintain a laser focus on what we were doing, and strictly adhere to the problem solving approach that we were taught in the Advanced Technology Development Center (ATDC) at Georgia Tech. We put our energy into making our current product better.

Now, looking at how we’ve progressed, I believe we chose the best course. We’ve continued to enhance our WMC at a reasonable pace. People are adapting to our devices. The touch screen, while not a huge leap in terms of technology, addresses the reality of the operators who use the product. It helps them get critical tasks, from picking product and scanning bar-codes to moving boxes and sorting SKU’s, done. It helps them meet the performance targets (measured in picks per hour, boxes pulled per hour, boxes shipped, etc.). We get our customers more quickly to being ready to invoice customers, get paid, and pay their own bills. We are glad we did not over innovate and create a learning curve too steep for the distribution center operators who are our users.

Imagine what would have happened, if we put in fancier technology that took a long time for people to learn. Our customers would have been less satisfied. These users need to stay in business and only technology that helps them meet their numbers is useful. They need that way more than impressive new technology. We had dodged a bullet. The traction we have with our customers is linked to how easy and quick it was for folks to adapt to our products. We had learned a big lesson on the dangers of over-innovating. Operations, not IT, is best suited to drive what technology capabilities are useful and needed.

How do you manage these types of challenges in your supply chain? How do you effectively bridge the gap between the IT support experts and the operations users? Let us know in the comments section below.

Originally published at Smartgladiator.com on Aug 8, 2016.

09
Aug 2016
By Puga Sankara178 Comments
Author:
Puga Sankara
About:
Puga Sankara is the Founder, CEO of Smart Gladiator LLC. Smart Gladiator designs, builds, and delivers market-leading mobile technology for retailers, distributors, and 3PL service providers. So far, Smart Gladiator LoadProof has been used to ship, receive, and scan more than 100 million boxes. SG LoadProof is a patent pending Centralized Enterprise Photo/Video Document System on Cloud for Supply Chain. SG LP is built on the fact that photos & videos are vital docs as important as POs/SOs/Legal Contracts/Fulfillment Orders that reside in ERP/WMS/TMS systems, that serve as compelling, conclusive, unequivocal proof of crucial, critical, vital operations executed in Supply Chain within/across orgs when fulfilling customer orders as well as meeting contractual obligations between orgs as merchandise is transferred between different parties that partake in Supply Chain functions & operations. And these photos/videos data should not be stored in someone’s Smartphone or Email Inbox or in their personal/work Computer, but should be stored in a Centralized Enterprise system, where such data can be pushed into super-fast, stored securely, accessible to all stake holders (CFO/Sales Reps/Customer Support/AR/AP) in an org, as well as facilitates super-fast retrieval/sharing. LP is an Enterprise System of record for Photo/Video docs & is as important as an ERP which is an enterprise system of record for POs, SOs, Legal Contracts between parties etc. that have huge legal ramifications, also as important as a WMS (Warehouse Management System) that hold indispensable shipment & fulfillment data on orders. Like how Instagram, Facebook, Snapchat etc. have evolved into social media platforms/systems that enable individuals to showcase their beauty/pretty clothes/lovely cosmetics/hep coolness etc., LoadProof is an Enterprise system that holds similar photos/videos, but for a different reason, not for show off, but to serve as compelling, conclusive, unequivocal & indisputable system of record and proof that can be presented even in the court of law, when there is a dispute between parties while they execute many facets of the Supply Chain functions & operations. SG LoadProof is also an Enterprise System of Record for Photos, videos and any other digital documents for your Supply Chain Network. A system of record (SOR) or source system of record (SSoR) is a data management term for an information storage system (commonly implemented on a computer system running a database management system) that is the authoritative data source for a given data element or piece of information. The need to identify systems of record can become acute in organizations where management information systems have been built by taking output data from multiple source systems, re-processing this data, and then re-presenting the result for new business use. In these cases, multiple information systems may disagree about the same piece of information. These disagreements may stem from semantic differences, differences in opinion, use of different sources, and differences in the timing of the extract, transform, and load processes that create the data they report against, or may simply be the result of bugs. The integrity and validity of any data set is open to question when there is no traceable connection to a good source, such as a known System of Record. Where the integrity of the data is vital, if there is an agreed system of record, the data element must either be linked to, or extracted directly from it. In other cases, the provenance and estimated data quality should be documented. The “system of record” approach is a good fit for environments where both: 1. there is a single authority over all data consumers, and 2. all consumers have similar needs Here, LoadProof is the System of Record for pictures and videos for all the entities in Supply chain who uses pictures and videos to track using any Supply Chain System infrastructure. 1. LoadProof provides accurate, thorough, complete, and latest information in pictures and videos related to any entity in the Supply chain that is tracked. 2. LoadProof is the single authority on pictures and videos related to any entity in the Supply Chain that is tracked 3. LoadProof doesn’t let any external system to copy the records being stored in it, which eliminates the data being duplicated in multiple places to preserve the data integrity and credibility. 4. LoadProof has a secured login procedure which lets only users with select level access to view the data and modify the records which helps in maintaining LoadProof is becoming the Industry Standard System for Photo & Video Docs for Supply Chain Smart Gladiator is located in ATDC - Advanced Tech Dev Center (tech Incubator) in Georgia Institute of Tech. Click for a demo - https://loadproof.com/apply Puga is a supply chain technology professional with more than 25 years of experience in deploying capabilities in the logistics and supply chain domain. His prior roles involved managing complicated mission-critical programs driving revenue numbers, rolling out a multitude of capabilities involving more than a dozen systems, and managing a team of 30 to 50 personnel across multiple disciplines and departments in large corporations such as Hewlett Packard. He has deployed WMS for more than 30 distribution centers in his role as a senior manager with Manhattan Associates. He has also performed process analysis walk-throughs for more than 50 distribution centers for WMS process design and performance analysis review, optimizing processes for better productivity and visibility through the supply chain. Size of these DCs varied from 150,000 to 1.2 million SQFT. Puga Sankara has an MBA from Georgia Tech. He can be reached at puga@smartgladiator.com or visit the company at www.smartgladiator.com. Also follow him at www.pugasankara.com. [Read More]
More articles by: Puga Sankara

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